Guidelines

  • Submit the appropriate Eduphoria approval form
  • Attach 3 quotes per EDGAR guidelines - your anticipated purchase as well as 2 other comparable quotes (Shopping carts can only be used for certain vendors - See FAQ)
  • Complete the Birdville ISD EDGAR Quote form with no zeroes or N/A in boxes and submit to Kelley Boone 
  • Utilize the EDGAR Quote form matrix to provide rationale when choosing a more expensive product/service
  • Attach the Purchase Order/Check Request Form or Travel Request and Expense Reimbursement as applicable (see Pre-Approval of Title I Purchases, p. 21-25)
  • Kelley Boone will enter the requisition
    • PLEASE NOTE: Campuses register their own participants for professional development
  • Allow a minimum of four weeks for a purchase or registration to process
  • Send the invoices and packing list to Kelley Boone after the order has been received
  • Inventory equipment purchased with Title I funds annually


Frequently Asked Questions

●    Are carts allowable for Amazon, Walmart, Hobby Lobby, Sam’s, and Kroger?

Yes, but these five vendors should only be used when appropriate. For instance, prices from these vendors would be used to compare against other retail type purchases.  For purchases of curriculum, these sources should not be utilized.


●    If we use the E-procurement login for Staples, Office Depot, Matthews or School Specialty – do we have to use an EDGAR form?

Yes, an EDGAR Form is required. The only vendors that can be used without three quotes are those BISD EDGAR line item awarded proposals.


●    What do I do when a request is rejected?  

You may contact the purchasing department. Some possibilities are cross-outs and changes in vendors that cause confusion, no form attached, insufficient justification, difficulty reading scans of quotes/shopping carts, lack of totals, or confusion about the actual items that are being quoted (most often due to an incomplete EDGAR form).